Mail merge helps you send lots of personalized letters or emails to many people without typing each one separately. Here's how it works:
1. Start with a Document: Use a program like Microsoft Word to create your main letter or email template.
2. Connect to a List of Info: Get a list with all the details of the people you're sending to, like names and addresses. This list can be in a spreadsheet or somewhere else.
3. Add Personal Touches: In your main letter, put in places where you want each person's name or other details to go.
4. Start the Mail Merge: Find the mail merge option in your program. It helps you pick what kind of letters or emails you're making and connects to your list of people.
5. Match Up the Info: Connect the details in your letter to the right info in your list so that each person's name or address goes in the right spot.
6. Check and Finish Up: Look at how your letters or emails will look for each person. When it looks good, finish it. Your program will make individual letters or emails for everyone.
7. Fix Anything Before Sending: Take a look at all the letters or emails and make any changes if needed. After that, you can send them out or print them.
By using mail merge, you save time by making personalized letters or emails for many people at once, without doing everything separately.